Printers are a very important part of most people’s everyday lives. No longer do we need to write everything out in paper. In fact, most workplaces now require that everyone use the printer to complete their jobs. With this in mind, modern offices now require a printer that can accommodate the requests of everyone at the same time, and can print out their requests in a reasonable amount of time.

What everyone looks to right now is the colour laser printer. They are quite different from the standard printer as they can hold much more paper, and they print much faster. The big question that most people are going to have however is whether or not they are actually cost effective. That is a fair question actually, so let’s talk about a few of the costs that laser printers incur on a company.

The biggest cost to worry about is the cost of ink. If you have researched laser printers at all, then you know that their toner cartridges will cost almost as much as the printer that you use them in. Luckily the toner will last for about two years, but at that point many businesses choose to buy a new printer rather than purchasing toner cartridges for outdated models.

When you are dealing with colour laser printers, you are in a whole different game. Colour cartridges for regular printers are very expensive, and that is just as true when you are talking about laser printers. This leads many to wonder whether or not these printers are really cost effective.

You may also have repair costs. Sometimes your printer will break down and you cannot afford to send it back to the factory for a repair. This is not a question of money, it is a question of productivity. Laser printers are complicated, like copiers. Unless you have someone in the office who is certified to fix it, then you are going to have to call in a technician, and the company will have to pay for this little endeavour. One could use the excuse that all printers require repair at some point, but in truth you will find many more laser printers that need repair than inkjet printers.

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Whether or not it is all cost effective depends highly on how much these printers are helping the productivity of your workers. If they are able to complete their work in a faster manner, then you are probably bringing more money into the company than the laser printers are sending out. If you find this to be true, then you have made a worthy investment in your company.

Yes, they are extremely expensive. Yes, they are large, but in the end it is up to you to decide whether or not they are worth having around. The idea is to bring in more money, and if you can do this then you have succeeded. So evaluate the workers in your office, and decide whether or not your company can benefit from a colour laser printer.

Ultimately a good laser printer will be supremely quicker than any inkjet equivalent and the cost per print can well work out significantly cheaper, that is if it doesn’t encounter problems. Less ink is put on the page, and it is done so through a powder mixture within the toner cartridge rather than a liquid ink – decreasing the drying time in the process too.

Derek Rogers is a freelance writer who writes for a number of UK businesses. For a wide range of printers and products by brand, he recommends Printware Ltd, a leading provider of Laser Printers.

Author: Derek A Rogers
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